Who we are:
Wise Systems is a high-growth, fast-paced business that is transforming the way companies transport goods, services and people across the globe. We provide cloud-based autonomous dispatching and routing software that is used by some of the world’s largest fleets to improve fleet efficiency, customer service and capture new markets.
Based in Cambridge, MA, Wise Systems was started out of MIT and has grown rapidly, building an incredible, diverse team that shares a deep commitment to our customers’ success. Wise also has a highly engaged network of advisors, mentors, and investors passionate about enabling new standards and capabilities in delivery and logistics through engineering and data science.
As we continue to grow, we’re excited to bring together people who are talented, motivated and high-energy. If you are excited about joining a team that is transforming an entire industry, we need you.
What we are looking for:
Wise Systems is looking for an operations manager to help keep our fast-growing company running smoothly. The successful candidate learns quickly, has a lot of energy, and is highly organized. This multifaceted role will involve coordinating people and processes across the company, working closely with the Head of Operations and the CEO. A position of trust and responsibility, this role provides the opportunity to grow and increase your responsibilities over time.
Bookkeeping and coordination with external accounting teams
Invoicing and accounts receivable
Record keeping and document management
Tracking departmental budgets
Processing and tracking employee vacation requests
Tracking and reporting sales commissions
Tracking and managing expense reimbursements
Purchasing office supplies
Maintaining conference room schedules
Coordinating weekly team lunches
Coordinating hiring processes and interview schedules
Scheduling certain executive team meetings
Planning travel for executive team
Identifying tools and services for streamlining business processes, and effectively rolling out to appropriate teams
Bachelor’s Degree or equivalent
Strong, professional communication skills
Excellent speaking and writing skills
Proficiency in MS Office and Google Suite
Enthusiastic and energetic attitude
Ability to wear multiple hats and adapt to changing circumstances
Initiative, creativity, and the ability and desire to handle increasing responsibility over time
Willingness to handle both large and small jobs
Quick learner, self starter, and problem solver
Interested in business and management
Prior experience is a plus but not necessary
You bring a culture of respect for customers based on integrity, collaboration and partnership with your peers in the company
You pride yourself in adhering to the highest ethical standards
You value being in a team-oriented culture
Please send resumes in PDF format to email@example.com. Thank you and we look forward to hearing from you!