Operations Manager

Cambridge, MA

Who we are: 

Wise Systems is a high-growth, fast-paced business that is transforming the way companies transport goods, services and people across the globe. We provide cloud-based autonomous dispatching and routing software that is used by some of the world’s largest fleets to improve fleet efficiency, customer service and capture new markets.

Based in Cambridge, MA, Wise Systems was started out of MIT and has grown rapidly, building an incredible, diverse team that shares a deep commitment to our customers’ success. Wise also has a highly engaged network of advisors, mentors, and investors passionate about enabling new standards and capabilities in delivery and logistics through engineering and data science.

As we continue to grow, we’re excited to bring together people who are talented, motivated and high-energy. If you are excited about joining a team that is transforming an entire industry, we need you.

What we are looking for:

Wise Systems is looking for an operations manager to help keep our fast-growing company running smoothly. The successful candidate learns quickly, has a lot of energy, and is highly organized. This multifaceted role will involve coordinating people and processes across the company, working closely with the Head of Operations and the CEO. A position of trust and responsibility, this role provides the opportunity to grow and increase your responsibilities over time.

Responsibilities:

  • Bookkeeping and coordination with external accounting teams

  • Invoicing and accounts receivable

  • Record keeping and document management

  • Tracking departmental budgets

  • Processing and tracking employee vacation requests

  • Tracking and reporting sales commissions

  • Tracking and managing expense reimbursements

  • Purchasing office supplies

  • Maintaining conference room schedules

  • Coordinating weekly team lunches

  • Coordinating hiring processes and interview schedules

  • Scheduling certain executive team meetings  

  • Planning travel for executive team

  • Identifying tools and services for streamlining business processes, and effectively rolling out to appropriate teams

Qualifications:

  • Bachelor’s Degree or equivalent

  • Strong, professional communication skills

  • Excellent speaking and writing skills

  • Proficiency in MS Office and Google Suite

  • Enthusiastic and energetic attitude

  • Ability to wear multiple hats and adapt to changing circumstances

  • Initiative, creativity, and the ability and desire to handle increasing responsibility over time

  • Willingness to handle both large and small jobs

  • Quick learner, self starter, and problem solver

  • Goal oriented

  • Interested in business and management

  • Prior experience is a plus but not necessary

Personal Characteristics:

  • You bring a culture of respect for customers based on integrity, collaboration and partnership with your peers in the company

  • You pride yourself in adhering to the highest ethical standards

  • You value being in a team-oriented culture

Please send resumes in PDF format to hiring@wisesystems.com. Thank you and we look forward to hearing from you!